8 June 2021
 

STEP (SINGAPORE BRANCH)
NOTICE OF ANNUAL GENERAL MEETING
 
Notice is hereby given that the Annual General Meeting of the members of STEP (Singapore Branch) (the “Society”) will be held by electronic means via live webcast on Zoom on Wednesday 30 June 2021 at 5:00 pm to transact the following business.
 
AGENDA
  1. ADOPTION OF MINUTES OF THE LAST ANNUAL GENERAL MEETING
    To receive, consider and, if thought fit, to adopt the Minutes of the Annual General Meeting held on 30th June 2020 attached as APPENDIX 1 (available to members only).  
  2. UPDATE ON PAST AND UPCOMING ACTIVITIES OF THE SINGAPORE BRANCH
    Information on this is attached as APPENDIX 2 (available to members only).
  3. FINANCIAL STATUS OF SOCIETY
    To receive, consider and, if thought fit, to adopt the audited accounts for the period from 1 April 2020 to 31 March 2021 attached as APPENDIX 3 (available to members only).
  4. ELECTION OF OFFICE BEARERS
    To elect the office bearers of the Society for the forthcoming one-year period from the date of this Annual General Meeting.

    Information relating to the nomination process is set out in APPENDIX 4A and a copy of the Nomination Form is attached as APPENDIX 4B. Please send your nomination forms by email to This email address is being protected from spambots. You need JavaScript enabled to view it. for the attention of Ms Serene Lim, Secretary of STEP (Singapore Branch) no later than 5.00pm on Wednesday, 23 June 2021.

  5. RE-APPOINTMENT OF AUDITORS
    To re-appoint Tassure Asia LLP as auditors of the Society for a further 1-year term. 
    Key information as to Tassure Asia LLP and their proposed terms of appointment is attached as APPENDIX 5 (available to members only).
  6. ANY OTHER BUSINESS
    In accordance with Article 7.8 of the Association’s Constitution, “Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one week before the meeting is due to be held.”  

    Should any member wish to place an item on the agenda, please notify the Secretary via electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 5pm on Wednesday, 23 June 2021 so that the Committee may circulate your question(s)/business and its response to the same to members in advance of the AGM.

    Any member who wishes to raise any questions, please refer to items 2 and 3 of the important notes below.
Serene Lim
Secretary, Society of Trust & Estate Practitioners (Singapore Branch)
(2020-2021)


IMPORTANT NOTES:

In light of the COVID-19 situation and pursuant to the relevant order under the COVID-19 (Temporary Measures) Act 2020, the following arrangements will be adopted for the Annual General Meeting:
 
  1. A member will not be able to attend the Annual General Meeting in person.  A member may only attend the Annual General Meeting by observing and listening to the proceedings of the meeting by electronic means.  Please RVSP your attendance HERE by 12.00pm on Tuesday, 29 June 2021 to receive a link and password to attend the virtual Annual General Meeting.  The details and procedure for your attendance are attached in APPENDIX 6 (available for members only).
  2. A member may raise questions to the Society:
    • Via electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it.. The questions must reach the Society no later than 5.00pm on Wednesday, 23 June 2021.
    • At the Annual General Meeting using the Zoom Q&A function.
  3. In order that the questions raised may be properly looked into, please where possible, raise the same by electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. before 5 pm on Wednesday 23 June 2021. All substantial and relevant questions will be addressed by the Committee prior to, or at, the Annual General Meeting.  Questions received that concern a matter that will be put to a vote will be addressed by the Committee before the closing date for the lodgment of proxy forms
  4. A member may only vote by appointing Ms Sim Bock Eng, Chair of STEP (Singapore Branch) and Chair of the Annual General Meeting, as the member’s proxy to vote at the meeting by depositing with the Society an instrument of appointment (also known as “the proxy form”).  The Proxy Form will be made available to members from 24 June 2021 together with the announcement of the nomination results. The completed proxy form must be submitted by electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 12.00pm on Tuesday, 29 June 2021. 

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