2 June 2022


STEP (SINGAPORE BRANCH)
NOTICE OF ANNUAL GENERAL MEETING

 
Notice is hereby given that the Annual General Meeting of the members of STEP (Singapore Branch) (the “Society”) will be held by electronic means via live webcast on Zoom on Friday, 24 June 2022 at 5:00 pm to transact the following business.
 
AGENDA
  1. ADOPTION OF MINUTES OF THE LAST ANNUAL GENERAL MEETING
    To receive, consider and, if thought fit, to adopt the Minutes of the Annual General Meeting held on 30th June 2021 attached as APPENDIX 1 (available to members only).
  2. UPDATE ON PAST AND UPCOMING ACTIVITIES OF THE SINGAPORE BRANCH
    Information on this is attached as APPENDIX 2 (available to members only).
  3. FINANCIAL STATUS OF SOCIETY
    To receive, consider and, if thought fit, to adopt the audited accounts for the period from 1 April 2021 to 31 March 2022 attached as APPENDIX 3 (available to members only).
  4. ELECTION OF OFFICE BEARERS
    To elect the office bearers of the Society for the forthcoming one-year period from the date of this Annual General Meeting.

    Information relating to the nomination process is set out in APPENDIX 4A and a copy of the Nomination Form is attached as APPENDIX 4B.  Please send your nomination forms by email to This email address is being protected from spambots. You need JavaScript enabled to view it. for the attention of Ms Serene Lim, Secretary of STEP (Singapore Branch) no later than 5.00pm on Friday, 17 June 2022.

  5. RE-APPOINTMENT OF AUDITORS
    To re-appoint KBW Assurance LLP (previously known as Tassure Asia LLP) as auditors of the Society for a further 1-year term. 
    Key information on KBW Assurance LLP (previously known as Tassure Asia LLP) and their proposed terms of appointment is attached as  APPENDIX 5 (available to members only).
  6. ANY OTHER BUSINESS
    In accordance with Article 7.8 of the Society’s Constitution, “Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one week before the meeting is due to be held.”  


    Should any member wish to place an item on the agenda, please notify the Secretary via electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 5pm on Friday, 17 June 2022 so that the Committee may circulate your question(s)/business and its response to the same to members in advance of the AGM. 

    Any member who wishes to raise any questions, please refer to items 2 and 3 of the important notes below.
Best regards,
Serene Lim

Secretary, Society of Trust & Estate Practitioners (Singapore Branch)
(2020-2022)

IMPORTANT NOTES:

Pursuant to the relevant order under the COVID-19 (Temporary Measures) Act 2020, the following arrangements will be adopted for the Annual General Meeting:
  1. A member will not be able to attend the Annual General Meeting in person.  A member may only attend the Annual General Meeting by observing and listening to the proceedings of the meeting by electronic means.  Please RVSP your attendance HERE by 12.00pm on Thursday, 23 June 2022 to receive a link and password to attend the virtual Annual General Meeting.  The details and procedure for your attendance are attached in APPENDIX 6 (available to members only).
  2. A member may raise questions to the Society:
    • Via electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it.The questions must reach the Society no later than 5.00pm on Friday, 17 June 2022.
    • At the Annual General Meeting using the Zoom Q&A function.
  3. In order that the questions raised may be properly looked into, please where possible, raise the same by electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 5 pm on Friday, 17 June 2022.  All substantial and relevant questions will be addressed by the Committee prior to, or at, the Annual General Meeting.  Questions received that concern a matter that will be put to a vote will be addressed by the Committee before the closing date for the lodgment of proxy forms. 
  4. A member may only vote by appointing Ms Sim Bock Eng, Chair of STEP (Singapore Branch) and Chair of the Annual General Meeting, as the member’s proxy to vote at the meeting by depositing with the Society an instrument of appointment (also known as “the proxy form”).  The Proxy Form will be made available to members latest from 20 June 2022 together with the announcement of the nomination results. The completed proxy form must be submitted by electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 12.00pm on Thursday, 23 June 2022
 

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